Business

SharePoint Vs OneDrive: Which Is Better for Your Business?

Companies today use different options for saving their important files by comparing SharePoint Vs OneDrive. Traditionally, people save their data on a hard disk, an external thumb drive, or other mediums. The drawback of using these methods is that you have to keep the storage medium on hand to access your files. It’s not a convenient option, as there are chances of stolen or lost data. Other than that, it becomes difficult to share those files with your friends or colleagues. You’ll have to e-mail their copies every time you want to share a file.

Nowadays, cloud solutions help in this regard. They help us store our files on a centralized server, and you can access them from multiple devices. The two most popular and common platforms that enable you to share, save, and sync files across devices are OneDrive for Business and SharePoint, both by Microsoft. Below, we’ll evaluate the key differences between SharePoint vs OneDrive and evaluate which is better for your business.

Pros & Cons of Sharepoint Vs OneDrive:

SharePoint

SharePoint is a document storage and sharing platform that enables users to collaborate on documents, projects, and files. The software is equipped with an amazing range of task lists, workflows, document libraries, calendars, wikis, and many other features. The tool enables team members to collaborate via a team-oriented platform which is SharePoint vs OneDrive. Data is available to all team members, and anyone who has access can modify as well as create documents.

SharePoint intranet comes with three deployment modes; Cloud, On-Premises, and Hybrid. Each mode has a comprehensive set of pricing models, making the software an ideal option for businesses of all sizes.

Pros

  • SharePoint offers countless options for customization and integration. You can implement the solution with the help of your IT team to meet your company’s needs.
  • The platform is extremely scalable and addresses multiple business requirements in one package, saving your IT resources, time, and money.
  • It offers a convenient, single, and central record management system for sharing and storing organization files with SharePoint vs OneDrive.
  • SharePoint easily integrates with other software. Using SharePoint for your business solutions, you can access documents from other apps in SharePoint vs OneDrive, such as MS Office.
  • It is particularly a team collaboration software. It provides tools like Workflow, Calendar, Tasks, Excel, and Docs. Its Outlook integration capabilities improve communication and help keep employees connected.
  • The documents created by SharePoint vs OneDrive can be integrated with Power BI.
  • Microsoft has significantly improved the authorization protocols and authentication for SharePoint, allowing fully customized user access. It means users can specify different access privileges to restrict what their team members can view.
  • It offers multiple features and works well with other corporate systems such as ERP and CRM.
  • SharePoint is a billion-dollar product in the lineup of Microsoft. Largely adopted locally and globally, you can find a number of vendors out there to support you. One such vendor is Xavor Corporation.

Cons

  • SharePoint needs a lot of training and configuration to enable users to operate it to its fullest.
  • It is not feasible to deploy the software in small environments because of the cost of training and licensing.
  • SharePoint is an expensive tool. If a company chooses the traditional on-premise intranet option, then the initial cost of license, customization, and infrastructure is going to be quite high. However, the price justifies the long-term improvements in workflow.
  • If there’s no internet access, you can’t use SharePoint vs OneDrive.
  • You need the right expertise to set the software accurately. It means you might need to consult IT specialists who are familiar with it. Xavor’s IT team has years of expertise in SharePoint and can help you get the most of it for your organization.
  • It takes a long time to adapt and accurately roll out in a company.

OneDrive for Business

OneDrive is used for storing files on the cloud, and you can access them by signing in to your account from anywhere and on any device having the app, internet connection, or a local OneDrive folder. Your files are synced up automatically for your accessibility, and you can update them or edit them at any time.

There are two versions of OneDrive: OneDrive for Business and OneDrive Personal. OneDrive for Business is basically a business-oriented online storage system that enables you to collaborate with your colleagues and manage project documents. Your organization manages the account for the software. It means that the company’s site collection administrators control what you do.

In contrast, OneDrive Personal enables you to store personal files such as favorites, family pictures, and other documents on the cloud via a single account that you own. It is entirely up to you how you store these files and what you do with them.

Pros

  • With Sharepoint vs OneDrive for Business, you can collaborate on files with other people at the same time by syncing the files with Office. If there is any conflict between the file version, you can decide if you want to change, keep both copies, or merge the document.
  • With the platform, the files that would be saved to a folder on the laptop or work desktop of a user can now be stored via the cloud. So, if an organization loses access to a device, the files can still be accessed conveniently.
  • External sharing is one of the popular features of Office 365 storage services. You have the following four sharing options:
  • Only existing external users can access these services.
  • Anyone can access the files without logging in, including the anonymous users.
  • Completely disable the external sharing.
  • You can share sites and files only with existing and new users.
  • It offers the file preservation feature by which organizations can preserve SharePoint vs OneDrive files when an Office 365 account is deleted. According to the default settings, the data will be preserved for 30 days, but administrators can set up their own timeline. 10 years or 3560 days is the maximum amount of time.

Cons

  • OneDrive for Business only provides each user 1TB of storage by default. But you can pay for more with a maximum storage allowance of 5TB.
  • It is not a place to permanently store records, so there aren’t any management features such as reporting or auditing.
  • The external sharing feature that enables users to access files without logging in enhances the chances of confidential data loss.

Conclusion

SharePoint is undoubtedly the best option if you need more advanced content management. It provides multiple productivity tools and integrated applications to help your employees stay in touch, coordinate their tasks, and collaborate in a better way.

If you are still confused about SharePoint vs OneDrive, contact Xavor experts. We’ll help you choose the best software that matches your business requirements as we hold expertise and years of experience in both SharePoint vs OneDrive.

About author

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Adam is a Tech savvy software engineer and Certified digital Marketer. Who love to write about latest technologies and trends in tech world surrounding artificial intelligence, software development, digital products, app development, cryptocurrency and much more.

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